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executive administrative assistant

Reports To: Rector
Non-Exempt, Part-Time (20 hours per week)


SUMMARY: The Executive Administrative Assistant will proactively help the Rector (Senior Pastor) to focus on essential duties, while providing practical administrative support to the running of the church office. 

OUR CHURCH IN THIS MOMENT: Cornerstone recently purchased two facilities and has relocated to one while doing major renovations on the other. We are averaging over 800 in weekly worship and are preparing to enter a new season of multi-parish ministry in the next year. 

CORNERSTONE STAFF VALUES & PRACTICES:

  • Abiding – We strive to live in God’s presence, under his rule, by his power (Jn. 15:5);

  • Focus – We concentrate on the unique work God calls us to do (Heb. 12:1);

  • Responsibility – We work diligently and rest faithfully (Deut. 5:12-15);

  • Adventure – We stay alert for the new things God wants to do among us (Is. 43:19);

  • Honor – We treat one another with respect in our words, actions and attitudes (Phil 2:1-5)

  • We strive to maintain a humble and teachable spirit, desiring to develop in skills and talents, as well as personal areas of health.

  • We honor the confidentiality of sensitive information pertaining to Cornerstone and its community participants.  

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Provide scheduling and correspondence assistance to the Rector.

  • Help to anticipate the Rector’s ministry needs, calendaring issues and assist with practical logistics.

  • Provide other administrative duties as needed. These include but are not limited to:

    • Answering the phone/responding to voicemails

    • Checking the Admin email account and responding as needed

    • Responding to website contact form submissions

    • Coordinating staff celebrations

    • Collecting and distributing mail

    • Light housekeeping around the office

    • Inventorying, ordering, stocking office supplies

    • Processing weekly donations

  • When we relocate back to our Harvard building, Admin will be the point of contact for building entry, receiving deliveries, etc.

QUALIFICATIONS:

  • 3+ years of administrative experience

  • Positive, proactive and non-anxious presence.

  • Must be completely trustworthy and maintain confidentiality about sensitive pastoral topics. 

  • Proficient in Microsoft Office or Google Applications

  • Strong written and verbal skills

  • Organized and efficient at working on a variety of tasks, alongside staff and volunteers.

  • Theological and missional alignment with Cornerstone’s values and mission as outlined on our website (explore the ‘About’ tab). 

  • Readiness to become part of the Cornerstone community as expressed through weekly worship and openness to church membership.

Those interested in applying should email a cover letter and resume to Admin@CornerstoneTulsa.org